1. Who we are

This Privacy Policy explains how Pyrolife Sp. z o.o. ("Pyrolife," "we," "us," or "our"), a company specializing in waste recycling equipment, collects, uses, and protects personal data of visitors to our website www.pyrolife.pro (the "Website") and of individuals who contact us through it.

Data controller

Pyrolife Sp. z o.o.

ul. Aleja "Solidarności" 117, lok. 706, 00-140 Warszawa, Poland

NIP: 5252943784

REGON: 524473885

KRS: 0001019821

Email: pyrolife@inbox.eu

Phone: +48 576 504 049

 

2. What personal data we collect

Depending on how you interact with the Website, we may collect the following categories of personal data:

• Contact and inquiry data you provide voluntarily through our contact or quote-request forms, such as your name, company name, email address, phone number, country, and the content of your message or inquiry about our recycling equipment.

• Correspondence data if you contact us by email or phone, including the content of that correspondence and any attachments you send us.

• Technical data collected automatically when you browse the Website, such as your IP address, browser type and version, device type, operating system, pages visited, and the date and time of your visit, gathered through strictly necessary technical cookies (see Section 5 below).

We do not knowingly collect payment card details, government identification numbers, or any special categories of data (e.g., health, religion, political opinions) through the Website.

3. Purposes and legal basis for processing

We process your personal data for the following purposes:

Purpose

Legal basis (GDPR)

Responding to inquiries submitted via contact / quote-request forms or email

Art. 6(1)(b) — steps taken at your request prior to entering into a contract, or Art. 6(1)(f) — our legitimate interest in responding to business inquiries

Preparing and negotiating commercial offers and contracts for recycling equipment

Art. 6(1)(b) — performance of, or steps toward, a contract

Ensuring the technical functioning, security, and proper display of the Website

Art. 6(1)(f) — our legitimate interest in operating a secure and functional website

Complying with legal obligations (e.g., accounting, tax, or archiving requirements)

Art. 6(1)(c) — compliance with a legal obligation

Establishing, exercising, or defending legal claims

Art. 6(1)(f) — our legitimate interest

 

Where we rely on legitimate interest, we have assessed that our interest does not override your fundamental rights and freedoms.

4. Who receives your data

Your personal data may be disclosed to:

• Employees and authorized personnel of Pyrolife who need access to perform their duties.

• Providers of IT and hosting services who host and maintain the Website, acting as data processors under a data processing agreement.

• Professional advisors (e.g., accountants, lawyers) where necessary.

• Public authorities where required by law.

We do not sell your personal data to third parties and do not use it for automated decision-making or profiling with legal or similarly significant effects.

5. Cookies

The Website uses only strictly necessary (technical) cookies required for its basic functioning, such as maintaining your session, remembering your cookie-consent choice, and ensuring the security of the site. These cookies do not track you across other websites and are not used for advertising or analytics purposes.

Because these cookies are essential to the operation of the Website, they are used under our legitimate interest (Art. 6(1)(f) GDPR) and do not require your prior consent, in line with applicable Polish and EU e-privacy rules. You can still block or delete cookies through your browser settings at any time, though this may affect the Website's functionality.

We do not currently use analytics, marketing, or social-media cookies. If this changes in the future, we will update this Policy and request your consent where required.

6. International data transfers

Your personal data is processed within the European Economic Area (EEA). If we ever need to transfer data outside the EEA (for example, to a hosting provider), we will ensure an adequate level of protection through mechanisms recognized by the GDPR, such as the European Commission's Standard Contractual Clauses.

7. Data retention

We retain personal data only for as long as necessary for the purposes described in this Policy:

• Inquiry and correspondence data: for the duration of our business relationship and for 3 years afterward, or as required by applicable statutes of limitation.

• Contract-related data: for the duration of the contract and afterward as required by Polish accounting and tax law (generally 5 years from the end of the relevant tax year).

• Technical / cookie data: for the lifetime of the session cookie or as otherwise indicated in your browser.

8. Your rights

Under the GDPR, you have the right to:

• Access the personal data we hold about you;

• Request rectification of inaccurate or incomplete data;

• Request erasure of your data ("right to be forgotten"), where applicable;

• Request restriction of processing;

• Object to processing based on our legitimate interest;

• Request data portability, where applicable;

• Withdraw consent at any time, where processing is based on consent, without affecting the lawfulness of processing carried out before withdrawal;

• Lodge a complaint with the Polish supervisory authority, the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych, UODO), ul. Stawki 2, 00-193 Warsaw, Poland, or with the supervisory authority of your own EU member state.

To exercise any of these rights, please contact us at pyrolife@inbox.eu.

9. Is providing your data mandatory?

Providing personal data through our contact or quote-request forms is voluntary, but necessary if you wish us to respond to your inquiry or prepare a commercial offer. Without it, we may not be able to assist you.

10. Security

We apply appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration, appropriate to the nature of the data processed.

11. Changes to this Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated version will be posted on this page with a revised "Last updated" date.

12. Contact us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at:

Pyrolife Sp. z o.o.

ul. Aleja "Solidarności" 117, lok. 706, 00-140 Warszawa, Poland

Email: pyrolife@inbox.eu

Phone: +48 576 504 049